📄 Appointment Letter
An Appointment Letter is a formal document issued by an employer to a selected candidate, officially confirming their employment. It outlines the terms and conditions of the job, including role, responsibilities, compensation, work hours, and other essential policies.
At Classic Trade Mark Office, we help businesses draft customized, professional, and legally compliant appointment letters tailored to the role and industry, ensuring clarity, transparency, and compliance with applicable labor laws.
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📜 What is an Appointment Letter?
An Appointment Letter serves as the legal confirmation of employment. It is issued after a candidate accepts the job offer and before they officially join the organization.
The letter typically includes:
✅ Job Title and Department
✅ Date of Joining and Probation Period
✅ Roles and Responsibilities
✅ Working Hours and Work Location
✅ Compensation Structure (CTC)
✅ Leave Policy and Termination Conditions
✅ Code of Conduct and Confidentiality Clauses
✅ Signature of Both Employer and Employee
How to use it?
✅ Prepare the Draft: Include all mandatory terms of employment
✅ Issue Before Joining: Hand over the appointment letter before or on the joining date
✅ Get It Signed: Keep a copy signed by both parties for your records
✅ Maintain in HR Files: This document must be retained for compliance and audit purposes
📌 Pro Tip:
Always include confidentiality, non-compete, and termination clauses to protect your business interests. Use different appointment templates for interns, probationers, or permanent employees.
Our Services
✅ Customized Drafting
Let our legal experts draft a role-specific appointment letter tailored to your company’s HR policies and employment structure.
✅ Free Consultation
Talk to our legal team to understand what clauses and terms are essential for your industry and business size.
✅ HR Document Suite
Looking for offer letters, termination letters, or HR policy handbooks? We offer complete legal drafting support for your HR needs.
Classic Trade Mark Office — making legal documentation Simple, Affordable, and Reliable.