Add or Remove a Director (Company)
A director can be removed by the shareholders of the company before the end of their term. However, there are certain limitations, as some directors are exempt from such removal under specific provisions of the Companies Act.
Served Over 8000 Startups and MSMEs
4.6/5 Google Review
A policy of 100% satisfaction guaranteed
INTRODUCTION
Know About Directors’ Change in a Company
The directors are considered the intellectual core of a company. They are the key managerial personnel responsible for overseeing and controlling the company’s operations. Directors may change in two ways — through the appointment of a new director or the resignation/removal of an existing one.The primary objective of any change in directors is to ensure that the company has the most qualified and effective group of professionals to guide its growth and success.The Board of Directors (BoD) has the authority to accept a director’s resignation when that director has been appointed with shareholder approval. Whether it is an appointment, removal, or resignation, any change in directors does not take effect until the necessary notice is filed with the Registrar of Companies (RoC).
Advantage
Why Changing Directors is Required
Bring New Talent On Board
As a company grows, it often diversifies its operations, forms new partnerships, or launches new products and departments. Appointing a specialist as a director ensures that each area of the business is managed by experts with relevant skills and experience. This helps bring focused leadership and adds significant value to the company’s operations.
Assign Operational Responsibility Without Diluting Ownership
Directors are responsible for managing the daily activities of the company. Shareholders can appoint new directors to handle specific operational responsibilities while retaining strategic control. Since directors are not required to subscribe for share capital, the appointment of a new director does not dilute the ownership or voting rights of existing shareholders.
When Existing Directors Are Unable to Continue
There may be instances when current directors are unable to continue due to personal reasons, retirement, or unfortunate circumstances. To ensure the business runs smoothly, the company must be prepared to handle the resignation or discontinuation of directors and, when necessary, appoint new ones to maintain effective management.
Maintain the Statutory Minimum Number of Directors
The Companies Act, 2013 specifies that a private company must have at least 2 directors and a public company must have at least 3 directors at all times. If the number of directors falls below this statutory limit, the company must appoint new directors within six months to remain compliant and avoid penalties.
A LIST OF DOCUMENTS
📄 Documents Required for Addition or Removal of Director
✅ PAN Card
Self-attested PAN card copy of the director to be appointed or removed.
✅ Photograph
Latest passport-size photograph of the director being added.
✅ Proof of Residence
Any one of the following documents: Aadhar Card, Voter ID, Passport, or Driving License.
✅ Digital Signature Certificate (DSC)
DSC of the continuing directors and the director to be removed (if applicable).
Minimum Number of Directors Required
Public Company
Minimum 3 directors must be appointed at all times.
Private Company
Minimum 2 directors must be appointed at all times.
One Person Company (OPC)
Minimum 1 director must be appointed at all times.
Change Directors in 3 Easy Steps
1️⃣ Answer Quick Questions
Pick a package that best fits your needs
Fill out our simple questionnaire (takes less than 10 minutes)
Upload basic details & required documents
Make payment through our secure payment gateway
2️⃣ Experts Are Here to Help
Get a dedicated Relationship Manager
Preparation of all necessary documents & resolutions
Drafting and filing of the application with MCA
Updated MCA Master Data shared with you after approval
3️⃣ Director is Added or Removed
It takes just 5–7 working days*
*Subject to Government processing time
📅 Process for Addition or Removal of Directors
✅ Day 1
Expert consultation on your requirements
Collection of basic information & documents
Application for DSC (if new director is being appointed)
✅ Day 2 – 4
Drafting of necessary board resolutions & documents
Documents shared for signatures and verification
✅ Day 5 – 7
Preparation and online filing of application with MCA
Government processing & approval
Updated master data shared with modified director details
Frequently Asked Questions
Have questions before reaching out? Here are quick answers to some of the most common queries we receive about contacting us, consultations, and service inquiries.
When changing your Board of Directors, it’s essential to get the consent of the Board and, if required, the members through a resolution. Also, make sure that the number of directors does not fall below the minimum statutory limit after any removal or resignation.
If your company’s total number of directors drops below what’s legally required, you must appoint new director(s) to meet the requirement within 6 months of the removal, resignation, or death of a director.
Yes. A director can resign voluntarily by serving a resignation notice to the company, clearly stating the reason. Afterward, the resigning director must also file the relevant form with the MCA to officially record the resignation.
Any individual appointed as a director must be an adult and must qualify under the Companies Act, 2013. Also, the appointment must be approved by the company’s members through a resolution.
No. A Director Identification Number (DIN) is permanently allotted. You can use the same DIN for any future appointment in another company or LLP.
Generally, there’s no requirement for a director to subscribe to shares. However, if your company’s Articles of Association (AoA) specify that a share subscription is mandatory, this condition must be met for the appointment to be valid.