Annual Compliances for Private Limited Company
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INTRODUCTION
📌 What is Annual Compliance for a Private Limited Company?
A Private Limited Company is a legal entity that must maintain its active status by complying with annual filing requirements as prescribed by the Ministry of Corporate Affairs (MCA). Every private company, regardless of its size or business activity, must file audited annual financial statements and an annual return with the Registrar of Companies (RoC) every financial year.
Annual compliance ensures that the company reports its financial position, activities, and shareholder information for the relevant fiscal year. The filing is linked to the date of the company’s Annual General Meeting (AGM). Failure to comply can lead to hefty penalties, removal of the company’s name from the RoC records, and disqualification of its directors. The MCA is actively taking strict actions against companies that do not comply with the prescribed norms.
Advantage
✅ Advantages of Annual Compliance
Enhances Company’s Credibility
Regular compliance boosts your company’s reputation and credibility. The date of filing annual returns and financials is publicly available on the MCA portal under the company’s Master Data. Banks, government bodies, and other stakeholders often check this information when considering loan approvals, tenders, or contracts.
Attracts Investors
Investors prefer companies with clear and consistent financial records. Before funding, they verify your filings on the MCA portal or through company disclosures. Companies with timely annual compliance are seen as more reliable, making it easier to raise capital.
Maintains Active Status & Avoids Penalties
Failure to file annual returns can result in default status, heavy penalties, and even removal from the RoC register. Directors can also face disqualification and become ineligible for future appointments. As per MCA norms, from July 2018 onwards, a penalty of ₹100 per day is levied for every day of delay until compliance is met.
A LIST OF DOCUMENTS
📑 Documents Required for Annual Filing of a Private Limited Company
To complete your company’s annual filing compliances with the Registrar of Companies (RoC), the following documents are essential:
✅ Incorporation Documents
PAN Card of the company
Certificate of Incorporation
Memorandum & Articles of Association (MoA & AoA)
✅ Audited Financial Statements
Financial statements must be audited by an independent Chartered Accountant, including the Balance Sheet, Profit & Loss Account, and Notes to Accounts.
✅ Audit Report & Board Report
Independent Auditor’s Report for the financial year
Board Report prepared and signed by directors
✅ DSC of Director
A valid and active Digital Signature Certificate (DSC) of at least one director authorized to sign and submit the annual filings.
Tip: Ensure all documents are accurate and updated to avoid rejection or delays in compliance.
📅 Due Dates for Annual Compliance of Private Limited Company
AOC-4 (Financial Statements)
Must be filed within 30 days from the date of the Annual General Meeting (AGM).
MGT-7 (Annual Return)
Must be filed within 60 days from the date of the AGM.
✅ Complete Annual Compliance in 3 Easy Steps
1️⃣ Follow Quick Process
Spend less than 10 minutes to fill out our simple online questionnaire.
Upload the required documents securely.
Make a quick payment through our secured payment gateways.
2️⃣ Experts Are Here to Help
Dedicated Relationship Manager assigned to you.
Drafting of all necessary documents for filing.
Preparation of Forms AOC-4 & MGT-7.
Online filing of Financial Statements and Annual Return with the RoC.
3️⃣ Annual Compliance is Done!
Your company’s annual filing will be completed within 5 working days
(Subject to Government Processing Time)
🔍 Process of Annual Filing for Private Limited Company
📌 Day 1 – Collection
Consultation to discuss compliance requirements.
Collection of required basic information & documents.
Deciding applicable due dates for RoC filing.
📌 Day 2–4 – Preparation
Drafting all necessary documents.
Attaching supporting financial statements and reports.
📌 Day 5 Onwards – Filing
Filing AOC-4 (Financial Statements) with the RoC.
Filing MGT-7 (Annual Return) with the RoC.
Frequently Asked Questions
Have questions before reaching out? Here are quick answers to some of the most common queries we receive about contacting us, consultations, and service inquiries.
Yes. Annual ROC compliance is mandatory for every registered Private Limited Company, regardless of its turnover or capital amount. Even if there is no business activity, the company must comply with annual filing requirements every year after its Annual General Meeting (AGM).
If a Private Limited Company fails to meet its statutory annual compliance, a penalty of ₹100 per day of delay is charged until the actual filing date. There is no upper limit to this additional fee. In case of continuous default, further penalties—including fines on the company and directors, and even imprisonment—can be imposed under the Companies Act, 2013.
Yes. Every Private Limited Company must get its financial statements audited every year from its date of incorporation. Filing unaudited statements is not allowed. Also, non-audit of financials is not an excuse for delaying annual filing.
No. Appointment of a statutory auditor does not fall under annual compliance. A company must appoint a statutory auditor either for a period of five consecutive years or until the conclusion of the next AGM, but this appointment is not a yearly compliance activity.
Yes. As per the Companies Act, 2013, it is compulsory to submit a Director’s Report, signed by the directors, for every financial year. This report must be attached to Form MGT-7 while filing the Annual Return.
Form ADT-1 must be filed with the Registrar of Companies (ROC) for the appointment or replacement of the Statutory Auditor.